PAE, Inc Operations Specialist in Iraq, Iraq

Supporting the Most Exciting and Meaningful Missions in the World

Operations Specialist

The Operations Specialist will be based at one of four PAE sites in Iraq and serve the Operations and

Maintenance Support Services (OMSS) and Base Life Support Services (BLiSS) contracts in support of the

U.S. Department of State. This position will be responsible for assisting the Program Management Office (PMO) Program Operations Manager in support of the contracts to accomplish all contractual arrangements, meet operational requirements, and provide reports, briefings, and documentation in support of those efforts. The Operations Specialist will report to the PMO Program Operations Manager. The duties and responsibilities listed below are representative of the nature and level of work assigned and are not necessarily all inclusive.

DUTIES :

  • Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace.

  • Comply with all Environmental, Health & Safety and Quality Assurance requirements and goals. Provide information and materials to these divisions as necessary to ensure adequate and legal documentation.

  • Provide a full range of general support services under the direction and supervision of the Operations Manager.

  • Assist the Operations Coordinator with the creation/update of:

  • Quarterly Performance Metrics Review (PMR) with the Department of State. o Plan of Action and Milestones (POAM) for both the BLiSS and OMSS contract projects.

  • Performance analysis to be incorporated into reporting requirements to Corporate headquarters.

  • Assist the Operations team in the development, organization, and implementation of common work processes and procedures.

  • Act as the central point of contact for accountability drills and events, incidents, and other emergency situations. Initiate “phone tree” upon notification of emergency or other incident.

  • Perform data entry into the program database; routinely update information as needed.

  • Extract data from the program database and publish daily/weekly/monthly reports as required.

  • Support the Project and Operations Managers with a full, working knowledge of the Contractor/DOS contracts; obtain data from the Washington, D.C. (WDC) office as needed.

  • Ensure compliance with applicable governing policies, procedures, and regulations.

  • Assist with the coordination of special visitor arrivals with WDC and Post including GSO, RSO, Property and Housing, and travel-related events through HR Travel.

  • Assist the Operations Manager with e-mail management and schedule meetings with PAE personnel and U.S. Department of State personnel.

  • Receive e-mail from WDC office and prepare responses to questions and data requests.

  • Perform all administrative and clerical services necessary in support of the Operations Manager.

  • Develop program support using MS Word, Excel, Access, Project, Outlook and PowerPoint as necessary in order to facilitate tracking of personnel and project status requirements, data and reports.

  • Perform additional duties and projects as assigned.

REQUIRED :

  • Minimum Acceptable Experience Level: o Five (5) years’ experience performing related administrative functions. o Two (2) years’ experience supporting contracts in an overseas location. o Two (2) years’ experience supporting LOGCAP-type contracts.

  • Experience in organizing reports, including sitreps.  Knowledge, Skills, and Abilities:

  • Knowledge of principles and processes involved in supporting contract responsibilities at an overseas facility.

  • Ability to work in a fast-paced environment that requires handling multiple tasks at a given time and rapidly adapting to changing priorities and schedules.

  • Cross-cultural sensitivity with an international perspective. o Excellent organizational and time management skills. o Excellent computer skills, specifically in Microsoft Word, Excel, and PowerPoint. o Ability to become an active and functioning member of a team. o Must have the ability to be innovative and be an agent for change.

  • Expert communication skills to facilitate and disseminate information.

  • Education: A high school diploma or GED.

  • Licenses and Certifications: None.

  • Security Vetting: Already possess a US Government issued security clearance or Moderate Risk Public Trust (MRPT) or be able to obtain a favorable MRPT certification or US Government clearance prior to being hired is required for the position. Must maintain eligibility at the required certification or clearance level for the duration of the contract.

  • Language Skills: Excellent English proficiency to meet job requirements and to adhere and comply with safety, health, and security measures.

  • Citizenship: US Citizenship is not required.

  • Medical: Successfully complete and pass the medical and dental examinations as required by PAE and our customer for deployment to Iraq. Must maintain physical and dental requirements for duration of deployment.

DESIRED :

  • Bachelor Degree in Business, Marketing, Management or similar discipline.

  • Previous work experience in harsh environmental conditions is a plus.

  • Valid driver’s license from Home of Record.

  • Experience working with PAE.

WORKING AND LIVING CONDITIONS :

This position may be located in a war zone, in an environment with harsh and dangerous working and living conditions. While performing the duties of this job, the employee may regularly be exposed to extreme and austere desert-like environment. Temperatures can reach 120-130 degrees Fahrenheit (5055 degrees Celsius) during the summer months. Employees must be willing and able to perform regular job requirements in this austere, extreme environment, as well as willing and able to deploy to Iraq for extended periods. Work schedules are a minimum of 6 days per week and 10 hours per day, while some jobs have higher daily and weekly minimums. Employees must be willing and able to perform physical activities including, but not limited to, heavy lifting and moving of items, parts, assemblies, and equipment up to the safety regulation maximum; climbing in and out of equipment; crawling; and working outdoors. This includes being able to lift and carry 40 pounds of personal protective equipment for extended periods of time and being capable of running and ‘duck & cover’ during emergencies without putting oneself or others at risk.

We are an Equal Opportunity Employer. PAE's hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status,

ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

PAE is a drug-free workplace.

An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster at http://www1.eeoc.gov/employers/upload/eeocselfprint_poster.pdf

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PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.

In compliance with the ADA Amendments Act (ADAAA), should you have a disability and would like to request an accommodation in order to apply for a currently open position with PAE, please call Recruiting at (703) 656-6064 or email jobs@pae.com with "Disability Assistance" in the subject line.