PAE, Inc Onboarding Specialist in Denver, Colorado

Supporting the Most Exciting and Meaningful Missions in the World

Onboarding Specialist

Under general supervision of the HR Manager, the Onboarding Specialist (OS) will provide administrative support to the Recruiters on the Antarctic Support Contract in Centennial, CO. The OS will contribute to the overall success of the Recruiting Group by providing instruction and support to candidates preparing to deploy for contract work in Antarctica while assuring a high level of customer service and maintaining quality throughout the staffing process.

GENERAL DUTIES (not all-inclusive):

As part of the team supporting staffing needs and mobilizations, the OS will:

  • Maintain accurate entries into the applicant tracking system (ATS)

  • Correctly update staffing reports and similar spreadsheets with all appropriate changes in a timely manner

  • Process all paperwork from newly hired candidates after a signed offer letter and relevant certifications have been received by the Recruiter

  • Correspond with applicants, candidates, and newly hired employees via email and phone to ensure proper submission of employment and physical qualification (PQ) documents and follow through with on-boarding procedures

  • Send, receive, and track employment documents via email, fax and overnight mail

  • Assist and coordinate all the pre-deployment and deployment processes, e.g. completing Travel Request Worksheet for domestic travel

  • Communicate important employment information during the pre-deployment timeframe (e.g. what to pack for Antarctica, how to submit for reimbursement of expenses, etc.)

  • Provide frequent instruction and support to candidates as they proceed through the PQ process

  • Assist in scheduling and billing of medical and dental appointments as necessary

  • Conduct appropriate reference and/or background checks

  • Collect and review candidate reimbursement requests to ensure accuracy and compliance with PAE reimbursement policies

  • Perform other duties as required


  • High school diploma. Bachelor’s Degree or equivalent work experience preferred

  • At least 1 year prior administrative experience. Experience supporting HR and/or staffing a plus

  • At least 1 year customer or client service experience

  • 1 year of experience in maintaining information inside an applicant tracking system or other data base application preferred

  • Must be proficient in utilizing the internet (will use to find doctors/dentists for medical appointments)

  • Have excellent written and verbal communication skills, including phone and email etiquette

  • Ability to maintain complete confidentiality as appropriate

  • Should be able to work in a high volume, fast paced environment, with changing priorities

  • A great team attitude and ability to work harmoniously with others

  • Proficiency in Microsoft Outlook, MS Excel, and MS Word

  • US Citizen or Permanent US Resident status required

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

PAE is a drug free workplace.

An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster at


PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.

In compliance with the ADA Amendments Act (ADAAA), should you have a disability and would like to request an accommodation in order to apply for a currently open position with PAE, please call Recruiting at (703) 656-6064 or email with "Disability Assistance" in the subject line.