PAE, Inc Legal Assistant- Urbana, IL in United States

Supporting the Most Exciting and Meaningful Missions in the World

Legal Assistant- Urbana, IL


Job Description:

  • Processes a variety of legal documents, which are relatively routine or straightforward in content and format.

  • Reviews investigative reports, transcript testimonies, interview reports, files and documents for a variety of civil cases to become familiar with the issues and identify pertinent material.

  • Logs and drafts subpoenas and correspondence; drafts routine court filings upon request.

  • Performs quality control on documents before filing with the court and any correspondence or outgoing materials.

  • Documents when subpoenas are returned; in some cases reads subpoenaed documents and identifies and summarizes portions that may be relevant to particular cases; establishes and maintains an effective system of compiling, indexing, and organizing pleadings and case information and its sources.

  • Assists in production of discovery by scanning, copying, uploading electronic data; preparing and creating CD, DVD, or whatever media is required for production.

  • Prepares for trial by producing, compiling, organizing, and indexing various evidentiary exhibits; marks and identifies trial exhibits and drafts alist of exhibits to be offered at trial; and provides courtroom exhibit presentation assistance.

  • May perform a range of tasks including, but not limited to the preparation of narrative summaries, charts, tables, graphs, or other visual aids to be used at motion hearings, trials and sentencing hearings.

  • Perform post-trial document preservation, storage and dissemination to agencies, such as the U.S. Probation Office; prepares the case file for closing after appeal and closes file.

  • Will work in an office setting; some walking, standing, bending and carrying of small office items is required. There may be a need to work overtime depending on work and caseload.

  • Computer skills and ability to use MS Excel, MS Outlook, MS Access or other data bases, MS Word and Adobe Acrobat Professional; have the ability to perform legal research in Lexis/Nexis and/or West Law.

  • Communication skills are extremely important. Personally takes care of many matters and questions including answering substantive questions not requiring technical knowledge.

  • Applicant works and interacts professionally and effectively with all levels of staff; has the ability to meet established deadlines and work as a team player in a professional office; and is skilled in meeting and dealing with people in a courteous and tactful manner.

  • Additional tasks, duties and administrative/legal responsibilities may be included that will require similar knowledge, education and experience to assist in other areas of the office.

  • Will perform office Receptionist duties as required; answering and routing calls, taking and relaying messages, greeting and communicating with visitors to the office; and opening, date-stamping and disseminating the mail.

  • May also maintain the AUSA’s calendars and appointments.


  • Must be a US Citizen and able to obtain a government security clearance.

  • Requires a high school diploma; undergraduate degree preferred.

  • Good communication skills, interpersonal communications and dealing with people.

  • Knowledge of legal terminology (Lexis/Nexis and or West Law.)

  • Knowledge of litigation and court proceedings.

  • Provide word processing and data entry/retrieval.

  • Ability to review and analyze data and information from multiple sources.

  • Ability to establish case/project files.

  • Ability to enter and retrieve data from databases.

  • Ability to prepare and format management reports.

  • Ability to manipulate, transfer, compute and print information.

  • Ability to prepare and correct reports and correspondence using word processing software.

  • Schedule appointments.

  • Answer inquiries regarding case-related information as maintained in the database and inquiries regarding case-related status.

  • Obtain additional information from other agencies/organizations.

An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster at


PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.